lundi, mai 22, 2006

WANT BETTER TRAINING? SPROUT A SUIT-HEAD

WANT BETTER TRAINING? SPROUT A SUIT-HEAD

-By Patti Shank

When we were in our 20s, my friends and I vowed to never become suits. Too conventional! And dull! So I have been known to flinch when someone accuses me of crossing over to the dark side when I ask about things like cost and impact on problems. Cost? Impact? Problems? When I talk like this, I can see by the look on others’ faces that they're concerned because I have sprouted a business head where my instructional designer's head should be.

But we need to sprout suit-heads because what we do as instructional designers has to make sense business-wise. It has to solve real problems and generate real results. Otherwise, we lose credibility, influence, and the right to have much of a say in anything -- and these outcomes are far too common in our profession.

When is a suit-head needed? Let me explain through some examples.

Someone shows me an online course his group is building. It’s really attractive and has a highly complex Flash interface. It's clear (because of the content) that the course will regularly need updating. I ask him what provisions were made so that the client can easily keep it updated. "They'll need to pay us big bucks to keep it updated for years to come," he explains, while laughing. I scoff because (with my suit-head on) I know that no one has unlimited resources.

Someone else shows me an online course for an audience that typically doesn't have access to the Internet during the work day. I ask when learners will be able to use it and she explains that that isn't her problem. She was asked to put it online and that's what she did. My suit-head thinks it would be better AND cheaper to make the course print-based so that learners can tap into it when they have breaks on the job.

Potential clients even fall into this trap. The operations director from a software company inquired about putting training for his company’s complex software application online. He explained that new users had to wait too long to get into classroom-based training. While they waited, they used the system and regularly screwed up the data because they didn't understand how the system worked. So, training them quickly was a major need, he said.

With my suit-head on, I asked him to explain how people came to screw up the data. He logged in and showed me how easy it was to create double or triple entries for each person in the system. After watching him use the system and asking additional questions, I agreed that online training for new users would likely be beneficial, but it likely wouldn’t solve the screwed-up data problem. That seemed to be caused by a usability flaw. I asked if I could watch real users use the system to gather more data and he was visibly annoyed with me. Someone else got the work (and the solution didn't solve the data problem). I felt sad because this problem needed to be solved and the solution wasn't difficult.

What do all these examples have in common? The solutions were wasteful, didn't solve the problem, or both. My suit-head is heavy and often uncomfortable (How do suits stand wearing ties?), but when I use it, it helps me provide better results.

Understanding the real business need isn't a nice-to-do but a need-to-do. This means knowing how the business works and what it needs to be successful, asking respectful questions, analyzing data, watching people work, and not building “solutions” until the problem is clear and what's needed to solve it is apparent. Training may not be the right solution or may be only part of the solution. And often, there are cheaper and more effective solutions than what folks originally have in mind.

In the end, being a problem-solver trumps being a training builder every time. And while I might sprout a suit-head as needed, I'm far from conventional. I wear a tie-dye shirt underneath!

Shank is an instructional technology and instructional design consultant, trainer, writer, and co-author of Making Sense of Online Learning (Wiley, 2004). She can be reached through her website: www.learningpeaks.com.

source: vnu learning

THE COST OF E-LEARNING INTERACTIVITY

THE COST OF E-LEARNING INTERACTIVITY

A reader asks: Does anyone have information about how to break down the cost of e-learning by level of interaction? In addition, "Is there any evidence that higher-interactivity-level courses are worth the cost?"

www.vnulearning.com
We ran responses to this query in a previous issue (April 20, 2006). Here are more:

Higher intaractivity levels do not imply more or better learning, says Sanjaykumar Jain (sanjay_jain@sify.com). But "yes, higher interactivity-level-learning does cost more to produce." Keep in mind that some subjects require less interactivity, Jain notes, and introduction of interactivity can cause student distraction in these courses.

His advice? "Examine the need for interativity -- some of it may never (or rarely) be used by students." Jain is a program coordinator at YCM Open Umiversity in Nashik, Maharashtra, India.

MORE INTERACTIVITY = BETTER KNOWLEDGE? The more interactivity, the higher the transfer of knowledge, says Paula Sauvé (paula@xstreamsoftware.com). In the end, however, "only the learner can decide whether the resulting knowledge transfer suits his/her requirement. Furthermore, what one learner may find effective is not necessarily effective to another learner.

Therefore, designing/conducting formative evaluations is essential in order to measure your success." Sauvé is manager of training and instructional design at XStream Software Inc. in Ottawa, Ontario, Canada.

CREATING PASSIONATE LEARNERS

As co-creator of the award-winning Head First series of programming how-to books, Kathy Sierra has spent years examining what inspires "passionate users" -- research, she says, that has produced some "surprising, counterintuitive, and immediately usable results" for training professionals. Sierra will share those results in a keynote address at Training magazine's upcoming Training Directors' Forum conference, which is slated for June 11 to 14, 2006, in Palm Springs, Calif.

Here's a preview of what she has to say:

TDF E-NET: Can you tell our readers a bit about the Head First series? What's its purpose, and how is it different from other books that teach users how to master programming languages?

SIERRA: Learning a new programming language (or other tough technical topic) is something most people dread, even when they really want to learn. My co-author Bert Bates and I were fed up with our own struggle to learn new languages -- both as software developers and technical trainers.

We both had a background that included artificial intelligence, game design, entertainment (film and radio), and advertising, combined with an interest in cognitive science. We recognized that these other non-teaching domains had a whole lot to offer, and that perhaps we could synthesize an approach to learning hard topics in a way that readers/learners would find more effective and less painful.

Our real goal was based on a rather obvious assumption: "People won't learn unless they actually read the book." We all know how rare it is for someone to read all -- or even half -- of a technical textbook. So, that was our job, to answer the question, "How can we keep them turning the pages?"

We asked, "How can we motivate/seduce/entice them into being curious about what happens next?" And the answer came from advertisers, filmmakers, and game designers (with some help from cognitive scientists). We knew we could use learning theory to make sure they were learning the content, but the best learning in the world would be meaningless if we couldn't keep them turning the pages.

We were also especially interested in the phenomenon where both kids and adults will work like mad to learn something they're passionate about. They'll spend hours with a book on gardening (or airplanes), but can't stay awake for five minutes with a textbook. And people reading about their passion aren't just "reading" (or taking a class), they're learning. In other words, they're applying and retaining it.

So, we did the geeky thing. We "reverse-engineered" passion. We wanted to see what the common characteristics are across the things for which people have a passion, and how people behave when they're passionate about something. We wanted to know what you could do to take advantage of that kind of passionate drive to learn even when the topic is not something that learners are already passionate about. And at the very least, we wanted to reduce the amount of time and pain it took for people to learn a normally painful technical topic. We had a lot of detractors in the beginning. Two publishers turned us down before O'Reilly agreed to publish the first book in the series three years ago.

The first book (Head First Java) has been in the top 10 of all computer books each year since its release, and we usually have at least five in the top 30 best-seller list. Half of O'Reilly's top best sellers today are Head First books. Each book in the series almost immediately took over the top slot in whatever its category is, so we know that given a choice between a traditional book and a Head First book, the majority of people buying books in these categories are choosing a Head First book.

Nobody, including us, expected this. We all thought that the format would appeal to those with a particular learning style, but we did not imagine that this would reflect the majority of people. Unfortunately, the format is fairly difficult to produce ... it doesn't scale well, so the pace of new books in the series will always be really slow.

It's been a great research project, though -- almost a quarter-million of these books have been sold, and we've received thousands of reader e-mails. What we have learned from the feedback is that there is an 80/20 effect -- that is, about 20 percent of the things we use in the format account for most of its effectiveness. If we'd known that earlier, we could have created a format that was much easier to produce.

TDF E-NET: How does your ongoing research into what inspires "passionate users" tie into the series?

SIERRA: Nobody can truly have "passionate users" unless the users are learning and becoming better and better at whatever that thing that you offer is, whether it's a product, service, or cause. Nobody is passionate about something she isn't good at. We associate passion (as in, "He really has a passion for gardening ... ") with a person who is always trying to get better and meet the next challenge, whether through learning new knowledge, practicing a skill or both. In other words, where there is passion, there is always a user kicking butt. Being better at something gives you a better experience with doing it. So, part of our mission with "creating passionate users" is to help companies become better at helping their users LEARN.

We're helping these companies apply some of the principles we used in our books to whatever it is they're doing -- from product design and documentation to marketing. Small companies and start-ups, especially, love the idea that they can beat their well-funded competition by being better at training their users. When it comes to marketing, if you can't out-SPEND your competitors, you can out-TEACH.

Our advice to most of our clients who want passionate users is to stop thinking about marketing and start focusing on helping their users get better (and better leads to "more into it") more quickly.

TDF E-NET: What do most organizations typically get wrong when it comes to creating "passionate" learners? What SHOULD they be doing instead?

SIERRA: Sun Microsystems asked me that question: "If you could change just one thing about our courses that would make the biggest difference, what would it be?" My answer was, "Cut the course content in half, but keep the training time the same." Learners are "exposed" to a lot of "covered" content, but they don't get the chance to learn the key things at any deep level.

And that means learners never get to feel that they have nailed something. They never get to experience any of the pleasure that comes from solving the puzzles, meeting a challenge, and putting the pieces together in a creative or useful way. They never get anywhere near the "kicking butt" stage.

Passion requires a certain amount of that "I Rule!" feeling. Most learners we see coming out of a training course are either overwhelmed, or they're feeling good but in a temporary way. (If they had fun but didn't REALLY learn to do something useful, the good feeling wears off quickly.) The only "good feeling" we want learners to have is the feeling of real accomplishment, which comes from meeting a challenge.

For some topics that simply take a long time to come up the learning curve, it may not be reasonable to think that in a day or even a weeklong class the learners will "kick butt" by the end, but they should at least be able to "taste" it.

Learners should leave with a picture in their mind of how cool it would be if they "were" really good at whatever they're learning. The lessons learned about "passionate users" apply here. If organizations want "passionate learners," they need to focus on helping their learners achieve that "I Rule!" feeling, and that comes only from real accomplishment, not from exposure to material.

There are many, many ways to help make this happen, but it often looks very different from a traditional classroom experience (or book). Game design has a lot to teach us here, but one big misconception is that we need to create or USE games in order to make the learning as engaging as a game. We don't; we just need to apply some of the same underlying principles that make games so compelling.

TDF E-NET: What are five "surprising, counterintuitive" results from your research that training professionals can put to immediate use?

SIERRA:

1. When it comes to learning, the "brain" and the "mind" are usually at cross-purposes. The brain has no idea you're living in the 21st century. Your BRAIN wants to scan for tigers or potential mates, while your MIND wants to pay attention to the textbook so you can pass that crucial exam. The brain spends a great deal of biochemical energy making sure that you do NOT pay attention and retain these non-life-threatening things like programming languages and phone systems and server configurations.

We must trick the brain into thinking that learning Java, for example, is just as important as watching for tigers! Thus, we must realize that no matter how inherently interested learners are in a particular topic, if they are a flat line on the emotional Richter scale, the brain never gets the message -- which means that regardless of the topic, if we can't spark a feeling in learners -- just about ANY feeling can work -- their mind is in for a huge fight with their brain.

Perhaps one of the biggest mistakes we make as trainers is to assume that if the learner is inherently interested in the topic, we don't have to worry about keeping their interest and motivation.

But it doesn't matter HOW strongly they care about the topic if we can't get that message to their brain as well. So we look for ways to communicate with their brain as well as their mind, and sometimes those look very different.

2. Being "nice" to learners is not helping them. By warning them in advance of all the pitfalls, problems, and tough parts, we're just robbing them of a much more powerful learning experience: the one where they bump into these things like brick walls at 70 miles an hour. We actively seek out garden paths we can take the learner down, knowing that when the big explosion comes, the learner will never forget it.

We see too many trainers (course developers, tech writers, etc.) who think that this makes learners frustrated and angry. But if done correctly, it makes the learning not only more memorable, but a lot more engaging.

3. Learners don't need to be explicitly "entertained" in order to make the learning experience engaging. Learning doesn't need to be "funny" in order to be fun. Chess players find chess highly engaging and "fun," but there's nothing "funny" about it. In order to create fun that's based on being engaged and in flow, rather than by offering entertainment, we have to apply the principles of game design.

4. The most logical ordering of topics is often the "least" effective for creating compelling experiences. A more organic, often "messy" flow of topics can make it much more engaging, so we design learning around a kind of "hero's journey" model.

5. "Establishing credibility" at the beginning of a course often does more harm than good. In fact, the less a trainer describes his background and bio and experience up front, the better learners' experience can be. Starting a course off with the trainer's background sets the tone for the learning experience (no matter how friendly and approachable the trainer is), and the tone is wrong -- it makes it more about the trainer than the learners in a very subtle but important way.

We did a study at Sun, and the less the trainer introduced himself, the higher his post-class ratings were. In the extreme, we had trainers not introducing themselves at ALL -- just launching directly into learner introductions -- and giving their name only by writing their e-mail address on the board. There was no point at which we went too far in reducing the trainer's bio.

Related to this, we found that the less the trainers said to "establish credibility," the higher the learners rated them on credibility scores. The less they said about their real-world experience, the more likely it was that the learners rated them as having real-world experience.

TDF E-NET: What makes for a killer learning experience?

SIERRA: When learners are "getting it," and they KNOW that they're getting it, and they believe the thing they're getting was a challenge. When they're having a genuine "I Rule!" experience. This can't be faked by dumbing down the content or giving them the answers. The learners must be meeting a challenge that is continually just beyond their skill and knowledge level, but which they believe they have the tools (their own ability combined with the course resources and tools) to keep acquiring new levels of skill and knowledge.

A killer learning experience is one that offers the most opportunity for the learner to spend time in flow, kicking butt. And when that happens, it doesn't much matter "what" the content is. Solving a puzzle is inherently pleasurable to the brain, and the best learning experiences tap into that natural reward system.

vendredi, mai 19, 2006

New Numbers from the T&D Outsourcing Front

New Numbers from the T&D Outsourcing Front

As if you hadn’t gotten the message already, here’s even more evidence of the impact globalization is having on training and development (T&D) priorities:

According a survey of 3,100 senior human resources executives by Boston-based consulting and training organization Novations Group, globalization and overseas outsourcing have affected T&D priorities at 15 percent of companies, while the trend is being studied by 25 percent of said organizations. Luckily (or unluckily, depending on how you stand to profit, of course), a majority of organizations do not anticipate any changes in employee development programs due to globalization in the year ahead.

While there’s little debate that outsourcing overseas is a presence to be reckoned with, companies still don’t seem to know what to make of it. Of those organizations reporting changes in their T&D programs, there wasn’t much agreement on what form the new priorities would take. Stepped up training in core skills was reported by 60 percent; more focus on creative skills and intellectual development was reported by 45 percent; and increased training in new technologies was cited by 30 percent.

Indeed, there really doesn’t seem so far to be much consensus on how best to respond to the pressure placed on T&D priorities by outsourcing. “So far employers are responding differently, the findings tell us,” Novations Group President and chief operating officer Mike Hyter said. “While core skills always seem to need improvement, we’re most struck by the emphasis on encouraging creativity and a higher level of intellectual development. If more mundane jobs are being exported overseas, then organizations appear to be seeking to build capacity in terms of promoting employee innovation and talent.”

from : learning circuit

vendredi, mai 12, 2006

Top 100 Best Practices: Aflac Trains for Better Communication

Aflac, a supplemental health and life insurance policy provider based in Columbus, Ga., ensures its employees have optimum communications skills through targeted training sessions. Topics covered include "Giving and Receiving Constructive Feedback," "Telephone Techniques," "Presentations that Work," "Effective Communication" and "Business Writing I, II and III." At the leadership level, additional courses, such as "Communicating to Manage Performance," also are available

vendredi, mai 05, 2006

Initial Security Shares E-Learning Strategy

Initial Security Shares E-Learning Strategy

When San Antonio, Texas-based Initial Security launched its Initial Online Academy in February, it learned a few pointers on creating an effective e-learning program for its employees that it doesn’t mind passing along.

Working with Macomb, Ill.-based e-learning provider Etico Solutions, the company, a service provider to the physical security sector, took more than two years readying itself for online training. During that time, all training materials were reviewed for content and relevancy before being converted to an interactive Web-based format.

Here’s what they learned about the value of e-learning and some do’s and don’ts of the medium:
• Avoid the "binge and purge" mentality. Instead of force-feeding security officers as much information as possible during a scheduled "training day" for conventional induction and recertification training, the Online Academy, like most e-learning systems in use today, allows officers to review the material as much as necessary.
"The ability to review and re-review material can make every available hour a 'training hour' where officers can learn in digestible portions and make immediate application of what they have learned," says Leonard Courtright, regional vice president for the company’s southwest region.

• Train with authenticity. In order to emphasize the practical use of the materials the student is learning, the Academy includes simulations such as its course on Report Writing in which students are given 3-D pictures of six vehicles, and are even able to spin the vehicles on the screen using their mouse in order to see all sides as they undertake the exercise.

• Don’t forget about the classroom. “Web-based training doesn’t mean that supervisors no longer need to manage,” Courtright adds. "The Web-based medium offers an easy way to stay involved with an electronic audit trail that verifies participation and progress. Vigilant managers gauge how their officers are doing and offer counsel and extra off-line assistance as needed."

• Don’t bore them. "Static text on a Web page needs to be complemented by a variety of courses and interactive exercises that holds the student’s interest," says Doug Fogwell, vice president of marketing.

• Keep in mind the ultimate benefits of e-learning. As you struggle with the pros and cons of constructing a thorough e-learning system, consider what you and your students will gain once the hard work is over. "In a classroom setting, you are continually judging your work against your peers," Fogwell says. With Web-based training, students are competing against themselves and able to learn at their own pace.

source: Inside Training Newsletter

TEAM-BUILDING ONLINE

TEAM-BUILDING ONLINE

"I am looking for a team-building exercise that I can use when doing online learning," says a reader. "Any suggestions or ideas?"

Here's what you said:

Build teams online with breakout rooms, recommends Anne Palmer Johnson (annepj@bmra.com). "Frequently, during a live online class of 30 to 60 students, a handful of students interact with the lead instructor and the 'silent majority' merely learn by observation, as opposed to learning by doing.

The 'breakout' feature in Web-conferencing software, by contrast, promotes full participation and team-buiding online by providing the capability to divide participants into smaller groups, thus encouraging increased interactivity, engagement and opportunity for learner-centric learning and team-building."

How does it work? First, says Johnson, the instructor provides the background for an exercise and sets the ground rules for engaging in a 10- to 15-minute brainstorming session. Then, participants are grouped together in breakout teams (generally three to six individuals per team) and allocated to private chat/whiteboard rooms to collaborate on their assignment.

Toward the end of their private session, they are given a three-minute alert to arrive at a solution and elect a team leader/spokesperson to present their case. All participants are then reunited in the main session to explore the different outcomes arrived at by each team.

The teams then break out again for a follow-up session. "This time around, there's apt to be more camaraderie and bonding, lending itself to a more relaxed breakout session affording greater participation by all members on the team. They then return to the general session, which will include feedback and wrap-up by the lead instructor."

Note that not all online Web-conferencing companies offer the "breakout room" feature, says Johnson -- i.e., the capability to enable private audio, whiteboard, quizzing and application sharing and to easily (and instantaneously) move participants and content between rooms. Some companies that offer the breakout-room feature, she says, include Elluminate Live! Virtual Classroom; Centra Virtual Classroom; and iLinc Virtual Classroom. Johnson is director of distance learning at Business Management Research Associates Inc. in Fairfax, Va.

source: TDF e-Net

MORE ON RAPID E-LEARNING HOW TO'S

MORE ON RAPID E-LEARNING HOW TO'S

A reader seeks ways to conduct rapid production of e-learning effectively. "I continually strive to find new ways to make the revision cycles smoother and faster, and I've been experimenting with some rapid prototyping procedures.

These have proven helpful, but I am confident there are more solutions to learn (or to discover) in this area." Any advice?

www.vnulearning.com
We ran responses to this query in a previous issue (April 20, 2006). Here's one more from a rapid e-learning software vendor: "The reader asks for rapid prototyping procedures to make revision cycles faster. I would argue that if the reader is doing prototyping before content implementation, he or she is still doing traditional e-learning (not that there's anything wrong with that)," says Al Moser (al@readygo.com). "Faster development of traditional e-learning can be a cost-effective way to increase ROI. From my point of view, however, rapid e-learning has the following characteristics:"

You can go from outline to implementation directly (or the authoring system you use allows you to build/rearrange the outline as part of your implementation).

It involves SMEs. "They should be responsible for implementing and maintaining content. That is, a stronger separation between the graphic/multimedia and the textual content can let each group concentrate on its specialty. Give the SMEs a tool that allows them to maintain, correct and republish the content. The graphics team should provide them with higher value-added elements as components to add to their courses. This way, the graphic artists aren't responsible for correcting or rearranging content, and the SMEs aren't trying to create graphics."
Course development cycles are counted in days instead of months.

Courses are generally shorter, get posted faster, and are updated more frequently.
Courses can be searched and indexed, just like other Web pages. "This means that workers can find the content they need faster. (Therefore, 'rapid' refers to 'learning' in addition to development.) This also means that content is not restricted to linear presentation. If users have to go through every page to get to specific content, then it is not 'rapid.'"

Your authoring system allows you to reuse chapters, sections, and other elements from one course to another, the same way you re-use PowerPoint slides.
Based on all this, says Moser, the reader should review his or her deployment procedures, review staffing, and review course designs.
www.readygo.com/isd
www.readygo.com/demo3www.readygo.com/aicc

Samples of courses designed as rapid e-learning can be found at the above URLs, notes Moser. "All of the above courses involve tracking. Yes: rapid e-learning can also involve tracking such that the author can update his or her content based on how users perform on the assessments. Also, rapid e-learning courses should still contain instructional design -- more than just chaining slides together and posting them on a Web site." Moser is VP of engineering at ReadyGo Inc., a rapid e-learning software provider in Mountain View, Calif.

source: TDF e-Net

FROM TRAINER TO PERFORMANCE CONSULTANT

FROM TRAINER TO PERFORMANCE CONSULTANT

Jean Barbazette, a train-the-trainer specialist from The Training Clinic in Seal Beach, Calif., and the author of The Trainer's Jouney to Competence (Pfeiffer, 2005), will present a Performance Consulting certificate program, June 9-11, at Training Directors' Forum, which is slated for June 11 to 14, 2006.

TDF e-Net recently spoke with Barbazette about performance consulting and its role in today's organizations.

TDF E-NET: What is a performance consultant?

BARBAZETTE: A performance consultant helps employees improve their work performance whether or not training is "the answer." A performance consultant finds the gaps in what an employee "should" be doing and what he or she is doing through a performance analysis and by looking for barriers to performing as expected. The solution to a particular issue may or may not involve a training session.

TDF E-NET: And how is he or she different than a trainer, training manager, instructional designer or other human performance professional?

BARBAZETTE: The performance consultant may function as a trainer, training manager, instructional designer or other human performance improvement professional, but generally, the role she chooses for a specific issue tends to be broader than those other roles. If a trainer's skills are helping employees develop skills, then the solution usually involves a training event.

Since some sort of assessment is appropriate, the performance consultant focuses on finding information about the deficiency, what causes it, and what solutions are most appropriate, and then helps implement the variety of solutions. A performance consultant will be most successful when helping the internal client reach a desired result and not just putting on training events.

TDF E-NET: What are some common misperceptions about performance consulting? Is it a commonly misunderstood term/practice? If so, why do you think that is?

BARBAZETTE: Some years ago, the consulting field, in general, got the reputation of all "sizzle" and no "steak" and focusing on process, rather than on substance. Process consultation is effective when it is balanced with a knowledge of the organization's core business.

TDF E-NET: Is this a job category that is growing in popularity and opportunity recently -- and if so, why?

BARBAZETTE: With the growth in certification programs for performance consulting professionals, trainers are taking a broader approach to performance issues. Many now realize that training alone is usually not "the answer" to a performance problem.

TDF E-NET: What skills does one need to become an effective performance consultant? Why are these particular skills so important to success?

BARBAZETTE: The most important skill for a performance consultant is the ability to do a thorough analysis to get to the root cause of the performance deficiency that impacts the business and then recommending appropriate solutions that can demonstrate a specific result.

TDF E-NET: What sort of value does performance consulting provide to an organization, especially with today's focus on bottom-line results and aligning training with business strategy?

BARBAZETTE: The performance consultant provides value to the organization by responding with the appropriate remedy to performance issues. The bottom line is improved because training is only done when necessary. A major part of any performance improvement plan is to align activities with the business needs.

TDF E-NET: Can you give an example of exemplary performance consulting in action? B

BARBAZETTE: One of my clients asked me for a "Time Management" course and the manager wanted his team to work "smarter, not harder." Through an informal assessment of supervisors, I learned that different people were using different project management tools and not communicating with one another, and work took twice as long as necessary as a result. Solutions involved settling on one project management tool, creating a job aid, and training the group on using that tool, AND how to pass off a partially finished project when needed. "Time Management" was not the answer. If we had just done the requested training, it would have wasted everyone's time.

TDF E-NET: If you had to convince an organization or training department to take the performance consulting route, what would you say?

BARBAZETTE: The major benefit of using a performance consulting approach is to get the best result (improved performance) by applying an appropriate solution that saves everyone time and money!

source: TDF e-Net

mercredi, mai 03, 2006

WORKING WITH SMES

WORKING WITH SMES

"One of the most difficult challenges I face is working efficiently with subject-matter experts (SMEs) to create online courses," says a reader. "I'm constantly trying to identify better ways to work with new SMEs, to motivate them, and to make their task of communicating the necessary content easier."

Can others offer advice, insights, and/or tips regarding how to work effectively with SMEs?

Here's a response:

Tita Beal (anntares@yahoo.com) has used the following strategies with subject experts including private-banking department heads, oil-drilling product managers, pharmaceutical-company scientists, telecommunications engineers, and others.

1. Do your homework carefully so you can begin an interview with a clear explanation of what you want to discuss, why, and how long it will take (under 30 minutes), as well as a list of questions with space to write answers.

2. Train yourself to take continual notes while making eye contact in case your experts balk at a tape recorder. Make code symbols (e.g., asterisk, check, etc.) as you write to remind yourself where there's an important point, a follow-up question you need to ask, or a "to do" item.

3. Begin the interview by setting the right collaborative tone. For example, "I'm going to ask you some questions that will sound simple, but sometimes are hard to answer. And don't worry. If you want, I'll show you my first outlines and drafts so you have a chance to correct anything I didn't get right, and add anything you may not think of today."Beal learned to do this the hard way when an expert got furious at her for asking "stupid questions" but later had the good grace to apologize and say, "Your questions about needed results and assumptions were so simple, I should have already thought through the answers. I felt stupid so I called you stupid. Apologies. Can we start again?"

4. If you need the experts' support and "buy-in," consider giving them credit in the materials or an invitation to speak in an on-site or online panel to the participants. ("I reshaped a long discussion into 10 tips, gave the expert a byline and invited him to moderate a session in a two-day seminar," says Beal. "He beat the bushes to make sure people attended 'his' seminar." (Keep in mind the Taoist definition of leadership, recommends Beal: "When the best leader's work is done, the people say, 'We did it ourselves!'")

5. Don't make busy experts teach you their expertise. They'll become very impatient and exasperated. If you can't understand a technical term but sort of understand what the expert is talking about, spell it phonetically and ask someone else or do some research. If you need to understand a concept or term to make any sense of the conversation, ask something like, "If we have to explain this to new hires or newly promoted people, how would you define that in plain English?"

6. Don't get into semantic arguments. You may need to develop "behavioral objectives" a certain way or you may have strong opinions about what is a benefit vs. a feature. However, just listen to the expert's discussion of needed performance, results, and ways to assess quality of performance. You can create the perfect statement of objectives or list of features/benefits later.

7. Listen for generic concepts and skills underneath the specific details that experts will discuss. For example, have in the back of your mind questions like, "What results must they produce? What conceptual framework guides their thinking? What's their 'Choose from Column A, B, C mental menu of options' that they refer to unconsciously when they make a decision? What are the experts' underlying assumptions/evaluations in that case example?"

8. Finally, a last resort: If someone refuses to answer your questions with dismissive comments like, "Sales reps know all that," start packing up and say very politely, "I guess this training program isn't needed. I'll explain that to X." (X = the expert's own manager or a senior executive who has requested or approved the proposal to develop the training program.)

Beal is an instructional designer and consultant based in New York, N.Y.

THE COST OF E-LEARNING INTERACTIVITY

THE COST OF E-LEARNING INTERACTIVITY

A reader asks: Does anyone have information about how to break down the cost of e-learning by level of interaction? In addition, "Is there any evidence that higher-interactivity-level courses are worth the cost?"

Here's what you said:

There are two ways to break down e-learning interactivity, says Keith Koh (keith1303@hotmail.com): by learning outcome and by media creation. In Koh's organization, interactivity levels are typically defined using learning outcomes based on Bloom's Taxonomy. Learning outcomes and their corresponding levels are as follows: knowledge and comprehension (Level I); application and analysis (Level II); and synthesis and evaluation (Level III).

"Using this model, we focus on what learners would accomplish after completing the course. In a Level I course, which represents the lowest of the three interactivity levels, learners will 'know' and be able to 'recall or summarize' the content.

A Level II course will allow learners to attain a higher learning outcome, where they will be able to 'apply' and 'associate' what they learned in a new situation or scenario. Lastly, a Level III course, which has the highest level of learning outcome, will make learners 'semi-experts' in the field of study."

Typically, one can use ball-park figures or guidelines for Level I and II courses, says Koh, but Level III courses are too customized and pricing and interactivity can range widely -- from scenario-based learning (where there is no clear, structured path) to simulators (both simple and complex). "Hence, for Level III courses, we usually need to do a detailed scope before defining the cost." As for Level I and II courses, he says, the cost usually depends on the cost of development and the duration of the completed product. In Koh's organization, the cost of developing a one-hour Level I course is $8,000 (U.S.), and the cost of developing a one-hour Level II course is $12,000 (U.S.). As mentioned, another way to define interactivity is by media creation. A Level I course, for example, might be classified as one that contains an interactive object (e.g., video, animation, or a quiz) on every 10 pages; a Level II course might boast an interactive object on every five pages; and a Level III course might feature an interactive object on every page.

The latter definition (by media type), says Koh, is more straightforward -- "as the more interactivity you need to build, the higher the effort, and hence, the higher the cost." Last but not least, is interactivity worth it? In Koh's experience, more interactive objects do not necessarily mean better courseware, "as the interactive objects could, at best, be bells and whistles and, at worst, be distracters."
"On the other hand, defining the learning outcome, and then designing the courseware based on that, will keep the instructional designer very focused on the outcome, and hence, [more apt to] attain the objective set out in the needs analysis of the courseware.

And if you are able to meet the needs that are to be met by developing the courseware, wouldn't the cost be worth it, regardless of the interactivity level? And if you are teaching something more complex in order to resolve a more complex problem, then wouldn't that warrant a higher-value solution?" Koh is a senior consultant at eLearning Consultants Pte Ltd, a content development solution provider in Singapore specializing in information and instructional delivery.

TEXT TO SPEECH

TEXT TO SPEECH

Mike Kemmler (mdkemmler@yahoo.com) recently began using text-to-speech conversion with clients in order to rapidly create audio files for early prototypes. Kemmler's organization's rapid prototyping approach employs Articulate Presenter to create narrated online presentations that eventually boast professional audio.

"Up-front, however, I have begun using text-to-speech to create a rough narrated first prototype for client review. At this point, the presentation is kind of flat, but it allows the reviewers to see and hear the rough content to make sure the messages are on-target. Then, we take it up to the next level on the second prototype (adding in more graphics, review exercises, tests, animations and builds synchronized with the audio -- plus making any requested changes to the narrative and sound files)." www.nextuptech.com

To accomplish this, Kemmler uses TextAloud 2.0 from NextUp.com in Clemmons, N.C. He also uses the AT&T Natural Voices add-on "to get a much nicer (more human) result." "The price tag in total was close to $50, so it didn't take long for the purchase to pay for itself. End result is significant time savings. The recording of scratch audio for early prototypes, which could have taken hours before, now takes minutes. Plus, there is no human error; what is in the script is what is recorded!"

Kemmler is an e-learning architect at Computer Mediated Learning NOW! in Chicago, Ill.

conduct rapid production of e-learning effectively

When doing rapid development and revision, store your content in a database, recommends Jeff Rhodes (jrhodes@plattecanyon.com). "The basic idea is for instructional designers to lay out the types of training pages required (interactions) and for programmers to configure the development tool to dynamically configure itself to each of these page types/templates.

Subject matter experts (SMEs) then create the actual training by selecting the page type and entering the desired content into the database. There is more up-front design/programming time with this approach, but the payoff is overall reduced development time, easy revision, and increased control over your content," says Rhodes.According to Rhodes, "powerful tools" such as ASP.NET, Flash, Dreamweaver (with server-side programming), or ToolBook are most well-suited to this approach.

Why ISD important ?

Instructional design is how one organizes, structures, lays out, and presents material so that learners learn as much as possible, says Al Moser (al@readygo.com). "When someone writes a book, she needs to organize the material so that concepts build on previously presented material. With presentations, you have to figure out what goes on the slide and what the speaker is going to say. Both of these cases involve generally 'linear' instruction.

With PowerPoint, you have to break up your content based on what fits on a page. With a book, you're limited to what the publisher will allow." Web-based training (like encyclopedias), says Moser, is more about non-linear instruction. "Here, you need to consider that students will want to skip over the material they know and spend more time on the material that is new and important to them." "

The Web provides all sorts of new media possibilities that can be beneficial or harmful. Books and presentations are typically limited to text and pictures. Instructional design is about choosing how to use the various media, how to lay out the content for different learners, and how to deliver it for greatest impact and reuse." Moser is VP of engineering at ReadyGo Inc. in Mountain View, Calif.

Competency Based Management Tools

There are several CBM tools that can integrate and be utilized with an LMS, says Bray Brockbank (bbrockbank@geolearning.com). To determine which solution would meet the reader’s needs, there are a few additional questions to ask:
• What is your budget?
• How much of a CBM tool do you think you need today vs. down the road? What will you really need to use the CBM tool for (e.g., performance management, talent and succession management, career development, 360 feedback, and/or compensation planning)?
• Have you built or will you build the foundation (mapped competencies to job codes, evaluated internal practices, received senior management buy-in, and so forth) within your organization for such a tool?
• How immediate is your deployment need?
There are generally three main business types in the CBM business space, says Brockbank, including ...
• Pure-play CBM vendors (e.g., SuccessFactors Inc. in San Mateo, Calif., and Exceed (which was acquired by Workstream Inc. in Ottawa, Canada, earlier this year), both of which offer out-of-the-box as well as custom-fit CBM solutions). "This is all that they do."
• Vendors offering modular or add-on solutions in the CBM space that could meet the reader’s needs. "This is an add-on service or product to their core business product and offering."
• Custom-build companies that specialize in building tailored solutions and systems through consulting or professional services. Their specialty is consulting services around enterprise training or human-capital management.
When searching for a solution, be sure to engage your LMS vendor to determine which, if any, CBM solution vendors they have worked with in the past or are currently working with, recommends Brockbank. "Also, keep in mind that though both the LMS and CBM tools have inherent value and overlap in the human-capital-management market, they are not necessarily developed with the same logic or business value proposition."

Brockbank is a business and marketing management consultant at GeoLearning Inc. in West Des Moines, Ia.

Training with the Fab Four

Training with the Fab Four

Who knew when John, Paul, George and Ringo made their fateful appearance on Ed Sullivan on that fateful day in 1964, corporate trainers would benefit from it more than 40 years later? Yet that’s just what Andrew Sobel, president of Santa Fe, N.M.-based management consultancy Andrew Sobel Advisors, suggests.

In a newly released white paper on the subject, The Beatles Principles, he points out a surprising number of workforce development lessons trainers can learn from the same group that got teeny boppers bopping—much more than “Love Me Do.”

For one thing, Sobel says, the Beatles had notable chemistry that may have at least partly stemmed from the vast amounts of time they spent together, practicing material face-to-face. At a time when virtual meetings often supplant live gatherings, that might be something trainers should think about, Sobel maintains. They worked so well together, in fact, they achieved what most corporations strive for in employee relations.

“The whole was greater than the sum of the parts,” he says. “The four of them together created greater music, were better entertainers than any of them could have been, or were, as individual performers. And, of course, that’s what most corporations are trying to do.” That’s what all those team-building mantras and exercises happen to be about, he notes.

At the same time, each member was known as his own brand, so to speak. Unlike other rock bands of the time—say The Rolling Stones or The Who—most people you ask on the street will be able to name each member of the Beatles. They melded together seamlessly as a team, but still were the recipients of individual recognition, a nice balance to remember as you consider how best to heap accolades on your workers.

Build teams and encourage partnership, but don’t forget about the importance of individual achievement. Also worth noting is the attention the group made sure Ringo Starr, as the drummer, received. While not one of the leading songwriters or singers, he was literally given a platform of his own with his place on the stage typically raised up high in the backdrop behind his bandmates.

Similarly, both he and George Harrison, also not a leading player in the group, were given a chance to sing on their own—Starr, for instance, on “A Little Help from My Friends” and Harrison on “My Guitar Gently Weeps” and “Something.” The blending of dissimilar personalities is also worth remembering when thinking of those lovable mop tops. Despite their cheery exterior, there were some formidable differences under the surface.

John Lennon was an idealist, but also angry and tormented, while Paul McCartney tended toward a cheery optimism. Sobel says to remember when putting work groups together that contrasting personalities don’t have to clash into disaster. They just may create a beautiful harmony together. “Together they helped constrain each other’s excesses. When putting teams together, we tend to pick members in our own image,” he says. “But, where you get the really creative explosion is when you get different kinds of people, one who’s introverted and analytical, for example, and the other more of a sales type.”

The Beatles were also great innovators, a principle you might want to remember when working to establish corporate culture. Despite the mega-success of their first album, the second was such a departure, some fans even—albeit temporarily—bolted. “With each record that came out, they added to their fan base; they wanted a new sound,” Sobel stresses. “If you want to keep your customers, you have to treat the 100th meeting like the first; otherwise why would they stick with you? Complacency sets in. You don’t want to go back year after year singing ‘I Want to Hold Your Hand.’”

For information, visit http://www.elabs2.com/c.html?rtr=on&s=cc4,kko,21,ewlj,iz3f,bv7k,fy01.